8.5 x 14 Ministry Letter

A letter template churches can use to raise funds for their ministries. This letter will appeal to your congregation and donors encouraging them to give to your church's cause. Inspire your congregation's generosity today! Other nonprofits take note - you can customize this for your purposes as well!
Fully customizable for the needs of any nonprofit:

  • 8.5 x 14 paper size: the letter is 10.5 inches long with an attached/perforated 3.5 inch response ticket.
  • Closed-face #10 carrier envelope
  • #9 closed-face return envelope
  • Letter can be one-sided or two-sided

Components

Outer Envelope:
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  1. Replace this logo with your own!
  2. This is the return address. This information is pulled from the Organization details, or you can supply whatever text you want in this location.
  3. A big, bold teaser. Customize the words, fonts and colors any way you like.
  4. Use our image, use your own image, or set to none for a clean look!
  5. The address block is automated using your data and is ready to go. The intelligent mail barcode (IMB) will be generated after checkout automatically.
Letter and Response Form - Front Page:
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Note: if you want a longer letter with your letter continuing to the back page, simply set the signature image on the front page to none (like in this example).

  1. Replace this image with your logo.
  2. Salutation, this comes from your data file, and if Salutation is missing, Dear Friend will be substituted automatically.
  3. The date you want on your letter. It is blank in this example.
  4. This is the heart of the package, your letter. Be clear and tell the story of how your donors can participate in the good work you do.
  5. This is the signature image. Use this signature to let your donors know who this is coming from.
  6. Update this letter footer with your phone number, address, website, or whatever you'd like to say. The URL is auto-populated from your Organization details in your profile and can be customized with a specific URL for this campaign.
  7. The bottom 3.5 inches of this package is the response ticket. It will be perforated so your donor can return this ticket with their gift.
  8. Headline bar, this is an image block. This example uses a 5-pixel x 5-pixel of blue #063358 set to Entire in the image block settings, to fill.
  9. Headline text you can customize with your own text, fonts, and colors..
  10. Participation text you can customize for your specific needs.
  11. This is the ask array. It is data driven and you can find the documentation for this here (opens in a new tab). It is variable by donor so you can ask in the right giving range for each person.
  12. This is an image block for the response form. Use ours, replace with your own image, or set to none.
  13. Replace this image with your logo.
  14. Organization address. This information is pulled from the Organization details, or you can supply whatever text you want in this location.
  15. Giving instructions can be edited to suite your needs.
  16. Codes that may help you as you process your gifts. If you have a scanner that automates gift processing, this line would typically include the donors account ID and also an identifier for this mailing. These can be driven from your data file. You can delete this text if you don't need it, or add a thank-you to the bottom of the response ticket.
  17. The name and address of the donor so you can properly credit their account in your system.
Letter and Response Form - Back Page:
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Note: in this example, a 1-page letter was desired so the back page elements are not populated. If you'd like a 2-page letter, simply update the text block(s) and signature (if desired) on the back.

  1. Edit your letter text on the back page.
  2. Replace this signature with your signature image file.
  3. Update this personal note with your own text, colors, and fonts; or delete the text to remove.
  4. A standard credit card form is on the back of the response ticket. Remember this piece is performed and the donor will tear off. This image space is 8.5 inches (w) x 3.5 inches (h).
  5. The right side of the credit card panel was left blank for you to update with an image. This might be your logo, nonprofit endorsements, or even a reminder to give monthly. In this example, this image is set to "None" since the entire panel is one image.
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Return Envelope:
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Note: all return envelopes print in black only.

  1. This is your Organization's mail-receiving address. It comes from the organization details on your profile, but you can modify it here as needed.